CHATHAM KINSMEN HALL RENTAL AGREEMENT Page 1

The Chatham Kinsmen Club Hall Rental Policies:

1. All users must pay the hall rental and security deposit before access is issued to the user.

2. The rental rate is $75.00 based on 3 hours per event.

3. The security deposit is $75.00 and will be returned within 30 days after the event,assuming no damage.

4. The preferred form of payment is cheque (payable to Kinsmen Club of Chatham), with cash also accepted. Booking is not officially confirmed until payment is received.

5. The hall coordinator will open the hall and returned following the event to lock.

6. Hall capacity is 40, using 30 chairs with 8 tables.

7. Fire – there are fire extinguishers at the two main entrance exits.  

8. Smoking is prohibited in the building and within 3 metres from the building.

9. Consumption of alcoholic beverages will not be permitted anywhere. The renter may not make or distribute alcoholic beverages of any type available to anyone.

10. There is a first aid kit at the bar.

The Renter is responsible for:

1. Cleaning off the tables and setting the tables and chairs to previous.

2. Removing all garbage bags provided. There is a dumpster located on East side of arena.

3. Washrooms to be left in reasonable clean condition, also ensuring that there is no running water and not damage or deface the facility or any of its contents.

4. Remove all items such as decorations, remove all items from refrigerator.

6. Only masking tape can be used for sticking items to walls (no tacks, nails or scotch or duct tape).

7. Close and lock all doors when leaving.

8. Inspecting exterior grounds and parking lot for debris, bottles, etc.

9. Report any damage or hazardous conditions to the Hall Coordinator or his alternate.

Liability

● Proof of insurance showing amount of liability coverage of $2 million an adding the Chatham Kinsmen Club as additional name insured and showing the date and time of the event and address of the hall on the form. A copy must be provided to the Hall Coordinator minimum of two weeks in advance.

 ● The Renter or organization using the facility assumes the full responsibility for the conduct of its own members and their invitees admitted to this facility. No person shall be allowed in any part of the building. The Renter agrees to take all reasonable steps to ensure that the event is carried on in a safe and peaceful manner and to ensure the safety of any persons attending the event

● The Renter or organization using the facility shall indemnify and save harmless the Kinsmen Club of Chatham and any affiliated individuals, groups or organizations acting on behalf of the Kinsmen, against all claims, demands, losses, costs, damages, suits, or proceedings arising out of the use of the hall and surrounding grounds, including deductible on liability policy for any and all claims against it.